Data Protection | Our Approach
Christian Life Ministries (“CLM”) uses personal data for general church administration and communication purposes.
CLM recognises the importance of the correct and lawful treatment of personal data. All personal data, whether it is held on paper, on computer or other media, will be subject to the appropriate legal safeguards as specified in the General Data Protection Regulation (GDPR) 2017. CLM is registered with the Information Commissioner.
CLM’s full Data Protection Policy can be found at www.clmchurch.co.uk/data-protection/CLM_GDPR.pdf. In summary, CLM fully endorses and adheres to the eight principles of the GDPR. These principles specify the legal conditions that must be satisfied in relation to obtaining, handling, processing, transportation and storage of personal data. Employees and any others who obtain, handle, process, transport and store personal data for CLM must adhere to these principles.
In summary - The principles require that personal data shall:
Be processed fairly and lawfully and shall not be processed unless certain conditions are met.
Be obtained for a specified and lawful purpose and shall not be processed in any manner incompatible with that purpose.
Be adequate, relevant and not excessive for those purposes.
Be accurate and where necessary, kept up to date.
Not be kept for longer than is necessary for that purpose.
Be processed in accordance with the data subject’s rights.
Be kept secure from unauthorised or unlawful processing and protected against accidental loss, destruction or damage by using the appropriate technical and organisational measures.
Not be transferred to a country or territory outside the European Economic Area, unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.
Maintaining Confidentiality
CLM will treat all personal information as private and confidential and will not disclose any personal information to anyone other than the leadership and ministry heads/ overseers/ co-coordinators of the church for the facilitation and administration of CLM Ministries without first seeking permission.
All CLM staff and volunteers who have access to Personal Data are required to read CLM’s Data Protection & Privacy Policy, and agree to adhere to its policies and procedures. A Data Protection & Privacy Policy agreement form has to be signed and a register of individuals is maintained.
Use of Personal Information
CLM will use personal data for three main purposes:
The day-to-day administration of the church; e.g. pastoral care and oversight including communications, calls and visits, preparation of ministry rotas, maintaining financial records of giving for audit and tax purposes.
To contact an individual to keep them informed of church activities and events.
Statistical analysis; gaining a better understanding of church demographics.
Managing Data
CLM can provide secure and direct access to personal data through MyChurchSuite, a mobile app that allows an individual to edit their own personal data in CLM’s database.
Right to Access Information
An individual has the right to access the personal data pertaining to them, held by CLM in electronic or paper form. This right to access is subject to certain exemptions, for example personal Information may be withheld if the information also relates to another individual.
Any person who wishes to exercise this right should make the request in writing to the CLM Data Controller, using the standard letter which is available online from www.ico.gov.uk
Please see the attached documents below for our full Data Protection & Protection Policy along with details on Access to you Information and Corrections
CLM | Data Protection & Privacy Policy